It is important to enrol before your teaching and research starts to gain access to teaching, online learning, digital course materials, campus facilities and receive a certificate.
You should plan to arrive and have somewhere to live within commutable distance of a Swansea campus based course.
For dates browse our enrolment timetable. If your arrival is delayed please contact your faculty immediately to discuss your plans.
My Account gives you access to University apps, for example your email, Intranet (enrolment, student record, timetable), Canvas (online module and course content), eVision RMS (research student progression).
MySwansea App is your home for all things Swansea University, including enrolment, emails, timetables, campus maps and much more. The MySwansea App is easy to use. Once downloaded, just enter your university login details to get started.
Need help logging in?
Browse Your Account or contact our IT Services help desk and a member of staff will help you.
Login to My account and tap the Intranet icon, Upload a photo and we will have your card ready for collection.
For your photo to be accepted it will need to be:
a recent headshot of you on your own facing forward and looking straight at the camera
your eyes must be open and visible (no sunglasses, tinted glasses or hair across your eyes)
your full head without any covering (unless worn for religious beliefs or medical reasons)
no other people visible in the photo
be a colour portrait (not black and white) approximately 150 pixels wide by 180 pixels high
After enrollng online you can Collect your ID Card. You will need your card to swipe in at lectures, access restricted areas, use the library and may be required to enter student union events.
In person registration on campus
It is important to register in person your non-UK/Irish passport and right to study immigration documents or eVisa share code as soon as possible after your arrival with Student Compliance Services. When your documents have been registered you can then complete the other steps of enrolment online.
For information about booking appointments and BRP collection, browse the student compliance services web page and video.
Remote registration
If you are on a placement abroad, studying your course wholly overseas or distance/online learning, please email a copy of the passport page with your photo and include your student number to Student Compliance Services, who will advise you on the next steps.
Need help with registration?
Contact Student compliance services
Start enrolling
Log in to your Swansea University My account tap the Intranet app and Start Enrolment link.
Right to study
The frst step of enrolment is to confirm your identity and right to study at a higher education provider:
Enrolment declaration
Consent to share data for services and agree to:
Personal data
Verify and update personal data, your home address and equality and diversity details. Provide your UK term time address and postcode, otherwise provide your study abroad term address.
Modules
Check and select online the modules you will be studying (where applicable).
Fee payment
If you have a have a tuition fee student loan, university bursary, scholarship or other sponsorship to pay 100% of your tuition fee on your behalf then you will not need to make a payment to enrol.
If you have other sponsorship, for example a health trust, employer or embassy is paying towards your fees you can send a Confirmation of Sponsorship form or sponsor letter by email to studentfinance@swansea.ac.uk and we will email you when the details are recorded and you can complete this step.
Self-funding students in the fee payment step of online enrolment can pay by card securely or set up a direct debit to pay UK home fees or to make international payments you can use convera.
Last step
When you tap the Finish button you should see a message on screen and receive an email confirming you have successfully enrolled.
Funding
When you are enrolled your UK Student Finance maintenance loan will be paid on the first day of your course. If you enrol after your course start date you will be paid 3-5 working days after you enrol.
University scholarships/stipend maintenance payments will be paid after the course start date.
Need help enrolling?
Contact our My Uni Hub team and a member of staff will help you.
Students have the opportunity to identify a trusted contact when they enrol at the University and should consider carefully who this should be.
A trusted contact is someone the University can contact if there are serious concerns about a student’s health or wellbeing.
A trusted contact should be:
The University respects student privacy and confidentiality and a trusted contact is not automatically notified of concerns. Contact happens in collaboration with the student and wherever possible, the University will seek student consent before sharing any personal information with the trusted contact.
The last step of enrolment is paying your fee or having a student finance loan, bursary, scholarship or grant in place to pay on your behalf.
Funded students
If you have a 100% student loan or University bursary, scholarship or grant to pay your tuition fee on your behalf then you will not need to make a payment when you enrol online.
If you have other sponsorship, for example an embassy or employer or trust is paying towards your fees send a Confirmation of Sponsorship form or sponsor letter by email to studentfinance@swansea.ac.uk and the Student Records Office will email you when the details are recorded and you can complete online enrolment.
Self-funding students
In the fee payment step of online enrolment you can:
Withdrawal for non-payment
It is very important to have sufficient funding to pay for your studies on time and avoid the risk of being withdrawn from the university. For details of when to pay browse payment schedules and deadlines.
Need advice about payments?
Browse our web pages below or email or live chat with a member of staff in the Finance Income Office
To collect your card you must be enrolled and bring the passport (or UK alternative photo ID) you registered as proof of identity.
Collect your card from the campus where your course is based:
Undergraduate and taught postgraduate induction
Meet staff and make friends at your School Induction and other welcome events.
Attend an induction talk about your studies, tutors, module timetable, health and safety, IT facilities.
Check your teaching timetable and attend class at the start of term
By the start of term you should have chosen your modules, normally 120 credits for full time study or 60 credits if you are part time. If you need to change your module selection, ask your school student support team for advice before signing up for a module.
Research student induction
Attend an induction talk about the research management system (RMS e:Vision app), engagement and attendance, health and safety, IT facilities and your work plan.
Throughout your candidature the RMS system will send out monthly email alerts about signing off your engagement and every 3 months you will need to enter details on RMS for your supervisor and progression meetings. Ask your supervisor to sign off the first of your monthly Research Management System (RMS) engagement and attendance events.
Remember to record your confirmation of candidature in the Research Management System (RMS) and sign off with your supervisor in the third month of study.
To view the Research Management System (RMS) supervisor meetings, engagement and attendance details login to your MyUni account and click on the e:Vision application
It is essential to enrol to fully engage in your studies. If your enrolment and arrival is delayed or you cannot engage in studies contact your faculty immediately.
To access online digital content and attend teaching you will need to have completed your right to study registration, signed the student declaration and selected modules.
Check My Timetable for details of when and where to swipe in at lecture theatres with your ID card and use Canvas and other online learning apps.
Research students should regularly contact your supervisors every month so they can "sign off" in the e:Vision Research Management app that you have engaged in research or on course to submit a thesis, attend a viva or complete corrections.
If you need a letter confirming you are a student, for example to open a bank account or claim council tax exemption, please browse our MyUniHub page for details.
Student loan
After completing all the enrolment steps, the Student Records Office send attendance confirmation to the Student Loans Company (SLC) which triggers the first Student Finance England, Wales, Scotland or Northern Ireland maintenance payment into your bank account and tuition fee payment to the University (where appropriate).
Student finance maintenance payments are either paid on the first day of term or if you enrol after your course starts within 5 working days of your enrolment.
Undergraduate and Postgraduate scholarshpis and bursaries
After completing all the enrolment steps, the Student Records Office send confirmation of your enrolment to our Finance department which triggers the first stipend payment within 5 working days.
Payments
University payments may not be in your account by the 1st day of the month. If you rely on this payment to pay bills or make other regular payments, to avoid going overdrawn we suggest you set up instalments to start after the 7th day of the month.
If you think a payment is overdue, then please contact the member of staff or department that approved your university scholarship or bursary.
Need help with enrolling? Please watch our new step-by-step enrolment video!
The first step of online enrolment is to check you have registered right to study documents.
If you have not passed this check before then upload your UK or Irish passport or three alternative documents to verify your identity, nationality, fee status and eligibility to receive a student loan or other funding.
UK or Irish passport upload
Please ensure that your passport has not expired and that you have a clear scanned image of the page containing your photo and personal information (passport number, name, place of birth, etc.) only. Do not include the page opposite the photo page as this reduces the image quality.
Complete the form carefully and ensure that the information provided is accurate and all of the fields must be completed - see below guidance how to complete each field:
Uploading THREE alternative documents if you are British and do not have a passport
Verification
We will verify your documents and the Right to Study tab will change to "ticked" when your documents are accepted. Otherwise you will need to re-upload a rejected document.
Need help?
If you have any queries about UK and Irish right to study registration contact Student Records.
Have a clear scanned image to upload of the page containing your photo and personal information (place of birth, passport number etc.) only. No other pages will be accepted. Please do not include the page opposite the photo page as this reduces the image quality. We accept jpeg or png file types with a max file size of 100MB.
Login to your MyUni account, click on the Intranet app and Start Enrolment button.The first tab is “Right to Study” where you upload your passport.
Complete each field:
Upload an image of the page containing your photo and personal information
Passport Number - This can be found on the top right of your passport and is 9 characters in length.
Name - The name needs to match the name that is on your passport. Please ensure you enter all names displayed.
Issue Date and Expiry Date - Please select the dates from the date picker, ensure these dates are correct as this could prevent you from collecting your ID card.
Passport Nationality - The nationality cannot be changed as this is retrieved from your personal details and should match with your passport. Please select “Yes” from the drop down if your nationality is correct. If not please select “No” and follow the instructions.
Place of Issue - Enter the place of issue as displayed on your passport
Country of Birth - Select from the drop down the country of birth displayed on your passport.
Place of Birth - Enter the place of birth as displayed on your passport.
Staff will verify the uploaded image is of good quality. If the image is rejected you will need to re-upload an image to complete the right to study step.
Remember to bring your passport when collecting your University ID card. The passport image you upload must match the passport you present in person.
Need to find your University accommodation postcode? Browse Campus accommodation postcodes
About us
Swansea University is a Higher Education Institute (HEI) with degree awarding powers and a registered charity.
Your responsibilities
You have a responsibility to keep your personal details up-to-date.
Information we collect about you
We collect information about you when you enrol with us. We also collect information when you voluntarily complete surveys and provide feedback. Website usage information is collected using cookies.
How we use your information
We collect information about you to record your personal details, academic progress, manage your access to University facilities and email or message you about events, academic assessment and services we think may be of interest to you as mentioned in the Student Charter.
Who receives your information
Where necessary, personal information will be shared internally across the University and externally with agencies and organisations in line with our statutory responsibilities and under current Data Protection legislation.
How long will your information be held
Swansea University will retain your personal information in line with the University Records Management Policy
Privacy statement
For full details about your access rights, retention policy, data security, who we share data with and how to contact the University’s Data Protection Officer if you have any questions about our privacy policy, browse our Student Privacy Notice
